Scheduler/UC
Full-time 2 hours ago Full Job Description Job
Summary:
Under the direction of the Director of Nursing, the Scheduler is responsible for facilitating and coordinating the daily staffing and scheduling processes for CHONC to ensure that the appropriate staffing levels are achieved.
The Scheduler is responsible for participating in the assessment of staffing needs and adjusting staffing as required and calling in replacement personnel at the discretion of nursing leadership.
They will be assisting with various forms and processes, including but not limited to status changes and absences.
Principal Duties and Responsibilities Performed:
Sets up Daily Staffing sheet and enters known schedule changes prior to staffing a shift.
Receives patient census and acuity information for each nursing unit.
Maintains accurate data entry of staff activity per shift.
Allocates float personnel and supplemental staff to provide adequate coverage to appropriate units.
Follows and supports personnel policy and procedure, with guidance in interpretation from DON or Administrator.
Works to meet the staffing needs of each department Identifies potential staffing shortages and advises DON Communicates changes to the daily staffing plan to the DON (sick calls, supplemental staff, A-days, etc.
).
Verifies list of employees scheduled to work based on computerized schedule against the unit's Master Schedule.
Orients staff to staffing and scheduling processes.
Performs other duties and projects as assigned.
Develops computerized schedules for assigned nursing units based on established staffing patterns, policies, approved employee preferences and manager's request.
Utilizes the computer for data entry/retrievals and development of schedules Revises and adjusts the schedule.
Serves as a consultant to the DON in developing staffing patterns, creating flexible scheduling alternatives, and arranging for extended employee absence.
Accurately maintains a record of all pertinent scheduling data and provided authorized personnel with information needed.
In consultation with the DON, assists in developing a unit position control for forecasting staffing/scheduling needs.
Updates computer personnel database based on management communication and/or Personnel Action Form changes (e.
g.
, new hires, transfers, terminations, etc.
).
Performs other duties and projects as assigned.
Answers questions regarding timekeeping procedures for all employees, including management staff.
Orients staff members to changes in the policies and procedures related to timekeeping.
Acts as liaison with Payroll Department for all payroll questions and problems.
Provides managers with daily unplanned absence, activity and attendance reports Minimum
Qualifications:
High school diploma or equivalent required.
Experience in scheduling and time and attendance tracking preferred Previous administrative experience in a healthcare environment preferred Ability to project a professional image.
Knowledge of regulatory standards and compliance requirements.
Knowledge of UKG/Kronos scheduling is a plus.
Strong organizational, prioritizing and analytical skills.
Ability to make independent decisions when circumstances warrant.
Working knowledge of computer and software applications used in job functions.
Work Environment While performing the duties of this job, the employee occasionally works near moving mechanical parts and is occasionally exposed to toxic or caustic chemicals, risk of radiation and vibration.
The noise level in the work environment is usually moderate.
The employee must be able to work near other co-employees and concentrate efforts on tasks despite noise, interruptions, and general commotion.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
Summary:
Under the direction of the Director of Nursing, the Scheduler is responsible for facilitating and coordinating the daily staffing and scheduling processes for CHONC to ensure that the appropriate staffing levels are achieved.
The Scheduler is responsible for participating in the assessment of staffing needs and adjusting staffing as required and calling in replacement personnel at the discretion of nursing leadership.
They will be assisting with various forms and processes, including but not limited to status changes and absences.
Principal Duties and Responsibilities Performed:
Sets up Daily Staffing sheet and enters known schedule changes prior to staffing a shift.
Receives patient census and acuity information for each nursing unit.
Maintains accurate data entry of staff activity per shift.
Allocates float personnel and supplemental staff to provide adequate coverage to appropriate units.
Follows and supports personnel policy and procedure, with guidance in interpretation from DON or Administrator.
Works to meet the staffing needs of each department Identifies potential staffing shortages and advises DON Communicates changes to the daily staffing plan to the DON (sick calls, supplemental staff, A-days, etc.
).
Verifies list of employees scheduled to work based on computerized schedule against the unit's Master Schedule.
Orients staff to staffing and scheduling processes.
Performs other duties and projects as assigned.
Develops computerized schedules for assigned nursing units based on established staffing patterns, policies, approved employee preferences and manager's request.
Utilizes the computer for data entry/retrievals and development of schedules Revises and adjusts the schedule.
Serves as a consultant to the DON in developing staffing patterns, creating flexible scheduling alternatives, and arranging for extended employee absence.
Accurately maintains a record of all pertinent scheduling data and provided authorized personnel with information needed.
In consultation with the DON, assists in developing a unit position control for forecasting staffing/scheduling needs.
Updates computer personnel database based on management communication and/or Personnel Action Form changes (e.
g.
, new hires, transfers, terminations, etc.
).
Performs other duties and projects as assigned.
Answers questions regarding timekeeping procedures for all employees, including management staff.
Orients staff members to changes in the policies and procedures related to timekeeping.
Acts as liaison with Payroll Department for all payroll questions and problems.
Provides managers with daily unplanned absence, activity and attendance reports Minimum
Qualifications:
High school diploma or equivalent required.
Experience in scheduling and time and attendance tracking preferred Previous administrative experience in a healthcare environment preferred Ability to project a professional image.
Knowledge of regulatory standards and compliance requirements.
Knowledge of UKG/Kronos scheduling is a plus.
Strong organizational, prioritizing and analytical skills.
Ability to make independent decisions when circumstances warrant.
Working knowledge of computer and software applications used in job functions.
Work Environment While performing the duties of this job, the employee occasionally works near moving mechanical parts and is occasionally exposed to toxic or caustic chemicals, risk of radiation and vibration.
The noise level in the work environment is usually moderate.
The employee must be able to work near other co-employees and concentrate efforts on tasks despite noise, interruptions, and general commotion.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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